Abstract Frequently Asked Questions

Submitting Your Abstract

Can I present work that has been submitted to another event?
We don’t accept work that has been submitted to a RCOG World Congress. However, you can submit work that has been presented or submitted to other meetings but only if it has not already been presented at two or more international congresses or meetings. For instance, we are happy to accept work already submitted to the IUGA Annual Meeting or the ESHRE Annual Meeting.

There is no limit to the number of national meetings that the work has been submitted to. For instance, you can submit to the RCOG National Trainees Conference, RCOG Annual Academic Meeting and still submit to the RCOG World Congress.

Authors must indicate if work has previously been presented, both at the point of submission by ticking a box on the submission site and on their final presentation.

Please note that other meetings all have their own rules regarding submission which may not be in line with ours.

What information do I need to submit?

The full title of your submission (max 50 words)
Your abstract (max 400 words). You might want to include: Objectives, Methods, Results and Conclusions.
If you are submitting a case report abstract, please include the following information: Introduction, Clinical Description, Discussion and Conclusion
Permission from all authors, and any patients, to submit the abstract
Names of all authors (up to a maximum of 10)
Affiliations of all authors
Name and main email address of the presenting author
Subject category which best describes your submission
Whether you would like your abstract published in BJOG if it is eligible and accepted for presentation

Must I submit my abstract in English only?
Yes, abstracts must be submitted in English only.

Can I submit more than one abstract?
Yes, you can but please avoid salami submission with generation of several abstracts from the same study.
You can use the same login ID for each abstract.

I would like to submit a video presentation, do I need to submit a video with my abstract?
No, at this stage all we need from you is the abstract. You’ll only need to submit your video to the e-poster submission site once your abstract has been accepted for video presentation.

If I tick the “oral presentation” box, does that mean I will be given an oral presentation if I am successful?
The allocation of oral presentations is decided by the Scientific Committee and based on the scores of the abstracts. If you tick the box and opt for an oral presentation, you will be considered but may be offered a poster presentation instead.

Can I submit an abstract by post, fax or email?
No, abstracts submitted by fax, email or paper copy will not be considered. The judging and allocation of the abstracts take place through our online system so only abstracts submitted online will be accepted.

Making changes to your abstract

Can I make amendments to my abstract after as I have submitted it?
Yes, you can amend your submission any time up until the submission deadline by logging back into the online system.

Can I make changes to my abstract if it is successful?
Once the submission deadline has passed, then no further amendments to your abstract are possible, even if you are selected to present. Please take the time to ensure that all the information in your abstract is correct and how you would want it to appear published.

Can I add additional authors?
Yes, you can amend your submission any time up until the submission deadline by logging back into the online system. Once the deadline has passed through, you will not be able to make any changes including adding authors.

When are changed allowed until?
Once the submission deadline has passed then no further amendments to your abstract are possible. Please take the time to ensure that all the information in your abstract is correct and how you would want it to appear published.

Can I cancel a submission?
If you wish to withdraw an abstract, please contact the Congress Secretariat and confirm the withdrawal in writing by email or fax. Please give us as much notice as possible, if your abstract is included in BJOG then we may not be able to withdraw it if our deadlines to make amendments have been passed.

Judging

Will I receive individual feedback on my abstract?
Unfortunately, due to the high number of abstracts we receive, it is not possible for us to provide feedback on each one.

When will I find out if my abstract has been accepted?
Selected presenting authors will be notified if their submission has been successful by 1st December 2017 (Friday).

Presenting your abstract

What types of presentations are available?
There are slots available for either E-Poster Presentation or Oral Presentation and both these can accommodate videos. Each submission will be offered either an E-Poster OR Oral Presentation. The allocation of Oral Presentations is decided by the Scientific Committee and based on the scores of the abstracts.

I am unsure whether I can attend the Congress, do I need to be registered to present?
Yes, at least one of the authors needs to register for the full Congress to present the abstract.
Please note that submitting an abstract does NOT automatically register you as a congress delegate.

I have a paper poster of my abstract which I prepared previously, can I use this again to present at the Congress?
Although you can submit work previously accepted (see question above), the posters for the RCOG World Congress are all electronic, so no hard copies will be on display. You will need to prepare your poster using the special software provided, although this is designed to take as little as 10 minutes.

Can my colleague present my work instead if I am successful?
We recommend that the person submitting the abstract is the main author who will be presenting at the Congress. However, any of the other named authors on the abstract can present if the main author is unable to attend. If your colleague is not a named author, then he/she will not be permitted to present on your behalf.

I can only attend for one day, can I still present my work?
In order for your work to be presented at the Congress, at least one of the named authors on the abstract must register to attend the Congress in full order.

I would like to present my work but don’t want to give an oral presentation, is this possible?
Yes, if you tick poster presentation you won’t be considered for an oral presentation.

Why do I need to pay an additional fee for my presentation on e-poster?
Authors are required to pay a fee of SGD60 nett (inclusive of GST but excluding bank admin charges for both payment methods: credit card at 5% per transaction & wired transfer at SGD50 per transaction) for the e-poster service per submission via the e-poster submission site. The fees collected will be used to cover the cost of the e-poster service. It does mean you will not have to pay to print or transport your poster though. Full instructions will be given upon acceptance.

Publication of abstracts in BJOG (An International Journal of Obstetrics and Gynaecology by Wiley)

If my abstract is one of the top 500 abstracts, do I need to present it at the Congress for it to be included in the BJOG supplement?
Yes, the BJOG Supplement only includes abstracts presented at the Congress so at least one of the authors named on the abstract needs to be registered to attend. You will need to register by Friday 5 January 2018

Can I make amendments to my abstract before it is published?
Once the submission deadline has passed then no further amendments to your abstract are possible, even if you are selected to present. Please take the time to ensure that all the information in your abstract is correct and how you would want it to appear published.

Can I opt out of having my abstract published?
Yes, there is an option to opt out during the submission process.

Where can I go if I have further questions?
Please contact the Congress Secretariat if you have any further questions.

Webmaster RCOG World Congress 2018
Phone: +(65) 6379 5261 / +(65) 6379 5267
Fax: +(65) 6475 2077
Email: info@rcog2018.com