Abstract Frequently Asked Questions
Submitting Your Abstract
Can I present work that has been submitted to another event?
Authors must indicate if work has previously been presented at the point of submission by ticking a box on the submission site. Please note that priority may be given to abstracts that have not been presented at other events
What information do I need to submit?
- The full title of your submission
- Your abstract (max 300 words) should be structured to include the four sections: Introduction, Methods, Results and Conclusion.
- Permission from all authors, and any patients, to submit the abstract
- Names of all authors
- Affiliations of all authors
- Name and main email address of the presenting author
- Topic category which best describes your submission
- To apply for a travel grant, please fill in the information on your age, country of citizenship and country of residence.
Must I submit my abstract in English only?
Yes, abstracts must be submitted in English only.
Can I submit more than one abstract?
Yes, you can but please avoid “salami” submission with generation of several abstracts from the same study. You can use the same login ID for each abstract.
If I tick the “oral presentation” box, does that mean I will be given an oral presentation if I am successful?
The allocation of oral presentations is decided by the Scientific Committee and based on merit. If you tick the box and opt for an oral presentation, you will be considered but may be offered a poster presentation instead.
Can I submit an abstract by post, fax or email?
No, abstracts submitted by fax, email or paper copy will not be considered. The judging and allocation of abstracts take place through our online system so only abstracts submitted online will be accepted.
Making changes to your abstract
Can I make amendments to my abstract after as I have submitted it?
Yes, you can amend your submission any time up until the submission deadline by logging back into the online system.
Can I make changes to my abstract if it is successful?
Once the submission deadline has passed, then no further amendments to your abstract are possible, even if you are selected to present. Please take the time to ensure that all the information in your abstract is correct and how you would want it to appear published.
Can I add additional authors?
Yes, you can amend your submission any time up until the submission deadline by logging back into the online system. Once the deadline has passed through, you will not be able to make any changes including adding authors.
What is the deadline for amendments to abstracts?
Once the submission deadline has passed then no further amendments to your abstract are possible. Please take the time to ensure that all the information in your abstract is correct and how you would want it to appear published.
Can I cancel a submission?
If you wish to withdraw an abstract, please contact the Conference Secretariat and confirm the withdrawal in writing by email firstname.lastname@example.org or fax (+65 6475 2077).
Should you not register and make payment for the conference by Friday, 28 June 2019, your abstract will automatically be withdrawn.
When will I find out if my abstract has been accepted?
Selected presenting authors will be notified if their submission has been successful by Friday, 17 May 2019.
Presenting your abstract
What types of presentations are available?
There are slots available for either Poster Presentation or Oral Presentation. The allocation of Oral Presentation is decided by the Scientific Committee and based on the score of the submitted abstract.
I am unsure whether I can attend the Conference, do I need to be registered to present?
Yes, at least one of the authors needs to register for the Conference to present the abstract.
Please note that submitting an abstract does NOT automatically register you as a Conference delegate.
I have a paper poster of my abstract, which I prepared previously, can I use this again to present at the Conference ?
Although you can submit work previously presented (see question above), your Poster size should not exceed 0.9m (width) x 1.5m (height).
Can my colleague present my work instead if I am successful?
We recommend that the person submitting the abstract is the author who will be presenting at the Conference. However, any of the other named authors on the abstract can present if the main author is unable to attend. Please inform the Conference Secretariat at email@example.com. If your colleague is not a named author, then he/she will not be permitted to present on your behalf.
I can only attend for one day, can I still present my work?
Yes, you can. In order for your work to be presented at the Conference, at least one of the named authors on the abstract must register to attend the Conference.
I would like to present my work but don’t want to give an oral presentation, is this possible?
Yes, if you tick poster presentation you won’t be considered for an oral presentation.
Are there any opportunities available to present my poster?
Top posters will be selected for presentation to judges and conference participants.
Are there any prizes awarded?
Prizes will be awarded to the top oral and poster presentations. Details will be announced shortly.
Application for Travel Grants
How can I apply for a travel grant?
Travel grants will be given to deserving individuals, including young investigators and individuals from developing countries. Details of these grants will be announced shortly. Please indicate your interest in the application of a travel grant during abstract submission. For your application to be considered, please indicate your age, country of citizenship, and country of residence. Selected applicants will be contacted.